Timesheet Tracking Template

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---
title: "Timesheet Tracking Template"
methodology: "universal"
complexity: "intermediate"
owner: "mirichard"
updated: "2026-09-19"
primary_principles: ["stewardship", "evidence-based-decisions"]
secondary_principles: []
principle_rationale: "Records time by period and project with contributor certification and approval to support traceable cost allocation and reconciliation."
---

# Timesheet Tracking Template

## When to Use

- When a project requires time records for cost allocation or approved reporting.
- When contributors and approvers need consistent periods, categories, and reconciliation.

## When NOT to Use

- To equate hours recorded with delivered value or individual productivity.
- Do not infer realized value from completed outputs, spending, or activity counts. See [Value equals output](../../../../../docs/principles/anti-patterns.md#value-output).

## Pairs Well With

- [Budget Template](../../../../../domains/planning/role-based-toolkits/project-manager/essential-templates/budget-template.md).
- [Resource Management Plan Template](../../../../../domains/measurement/project-lifecycle/02-planning/resource-planning/resource-management-plan-template.md).

Selection context: Measurement domain; universal methodology; intermediate complexity. Match the situations above to project phase, risk, team size, and industry using the [decision-engine context model](../../../../../meta/architecture-research/800-801-context-assessment-model.md).

## Completing the worksheet

Replace populated examples with project evidence before circulation. Record the reporting period, baseline, source, owner, and calculation for each measure; define thresholds and approval authority locally. Show unavailable values as unknown rather than zero or a favorable status. Reconcile totals and units, handle zero denominators explicitly, and retain the decision rationale and supporting evidence.


## Employee Information

| Field | Details |
|---|---|
| **Employee Name** | [Full Name] |
| **Employee ID** | [Employee ID Number] |
| **Department** | [Department/Team] |
| **Manager** | [Manager Name] |
| **Week Ending** | [End date of work week] |
| **Pay Period** | [Pay period dates] |

---

## Weekly Time Log

### Monday - [Date: MM/DD/YYYY]

| Project/Task | Project Code | Start Time | End Time | Break Time | Total Hours | Notes |
|---|---|---|---|---|---|---|
| [Project/Activity] | [Code] | [HH:MM AM/PM] | [HH:MM AM/PM] | [Minutes] | [#.##] | [Brief description] |
| [Project/Activity] | [Code] | [HH:MM AM/PM] | [HH:MM AM/PM] | [Minutes] | [#.##] | [Brief description] |
| [Project/Activity] | [Code] | [HH:MM AM/PM] | [HH:MM AM/PM] | [Minutes] | [#.##] | [Brief description] |
| **Daily Total** | | | | | **[#.##]** | |

### Tuesday - [Date: MM/DD/YYYY]

| Project/Task | Project Code | Start Time | End Time | Break Time | Total Hours | Notes |
|---|---|---|---|---|---|---|
| [Project/Activity] | [Code] | [HH:MM AM/PM] | [HH:MM AM/PM] | [Minutes] | [#.##] | [Brief description] |
| [Project/Activity] | [Code] | [HH:MM AM/PM] | [HH:MM AM/PM] | [Minutes] | [#.##] | [Brief description] |
| [Project/Activity] | [Code] | [HH:MM AM/PM] | [HH:MM AM/PM] | [Minutes] | [#.##] | [Brief description] |
| **Daily Total** | | | | | **[#.##]** | |

### Wednesday - [Date: MM/DD/YYYY]

| Project/Task | Project Code | Start Time | End Time | Break Time | Total Hours | Notes |
|---|---|---|---|---|---|---|
| [Project/Activity] | [Code] | [HH:MM AM/PM] | [HH:MM AM/PM] | [Minutes] | [#.##] | [Brief description] |
| [Project/Activity] | [Code] | [HH:MM AM/PM] | [HH:MM AM/PM] | [Minutes] | [#.##] | [Brief description] |
| [Project/Activity] | [Code] | [HH:MM AM/PM] | [HH:MM AM/PM] | [Minutes] | [#.##] | [Brief description] |
| **Daily Total** | | | | | **[#.##]** | |

### Thursday - [Date: MM/DD/YYYY]

| Project/Task | Project Code | Start Time | End Time | Break Time | Total Hours | Notes |
|---|---|---|---|---|---|---|
| [Project/Activity] | [Code] | [HH:MM AM/PM] | [HH:MM AM/PM] | [Minutes] | [#.##] | [Brief description] |
| [Project/Activity] | [Code] | [HH:MM AM/PM] | [HH:MM AM/PM] | [Minutes] | [#.##] | [Brief description] |
| [Project/Activity] | [Code] | [HH:MM AM/PM] | [HH:MM AM/PM] | [Minutes] | [#.##] | [Brief description] |
| **Daily Total** | | | | | **[#.##]** | |

### Friday - [Date: MM/DD/YYYY]

| Project/Task | Project Code | Start Time | End Time | Break Time | Total Hours | Notes |
|---|---|---|---|---|---|---|
| [Project/Activity] | [Code] | [HH:MM AM/PM] | [HH:MM AM/PM] | [Minutes] | [#.##] | [Brief description] |
| [Project/Activity] | [Code] | [HH:MM AM/PM] | [HH:MM AM/PM] | [Minutes] | [#.##] | [Brief description] |
| [Project/Activity] | [Code] | [HH:MM AM/PM] | [HH:MM AM/PM] | [Minutes] | [#.##] | [Brief description] |
| **Daily Total** | | | | | **[#.##]** | |

### Saturday - [Date: MM/DD/YYYY] (If Applicable)

| Project/Task | Project Code | Start Time | End Time | Break Time | Total Hours | Notes |
|---|---|---|---|---|---|---|
| [Project/Activity] | [Code] | [HH:MM AM/PM] | [HH:MM AM/PM] | [Minutes] | [#.##] | [Brief description] |
| **Daily Total** | | | | | **[#.##]** | |

### Sunday - [Date: MM/DD/YYYY] (If Applicable)

| Project/Task | Project Code | Start Time | End Time | Break Time | Total Hours | Notes |
|---|---|---|---|---|---|---|
| [Project/Activity] | [Code] | [HH:MM AM/PM] | [HH:MM AM/PM] | [Minutes] | [#.##] | [Brief description] |
| **Daily Total** | | | | | **[#.##]** | |

---

## Weekly Summary

### Hours by Project

| Project Name | Project Code | Total Hours | Billable Hours | Non-Billable Hours |
|---|---|---|---|---|
| [Project 1] | [Code] | [#.##] | [#.##] | [#.##] |
| [Project 2] | [Code] | [#.##] | [#.##] | [#.##] |
| [Project 3] | [Code] | [#.##] | [#.##] | [#.##] |
| [Administrative] | [ADMIN] | [#.##] | [#.##] | [#.##] |
| **TOTALS** | | **[#.##]** | **[#.##]** | **[#.##]** |

### Time Categories

| Category | Hours |
|---|---|
| **Regular Hours** | [#.##] |
| **Overtime Hours** | [#.##] |
| **Holiday Hours** | [#.##] |
| **Sick Leave** | [#.##] |
| **Vacation/PTO** | [#.##] |
| **TOTAL HOURS** | **[#.##]** |

---

## Approvals

### Employee Certification
I certify that the above time record is accurate and complete:

| Employee Signature | Date |
|---|---|
| | |

### Manager Approval
I approve the above timesheet:

| Manager Signature | Date |
|---|---|
| | |

---

## Instructions

### How to Complete This Timesheet

1. **Fill in header information** at the top of the timesheet
2. **Record daily activities** with start/end times for each project or task
3. **Use project codes** provided by your manager or PMO
4. **Calculate total hours** for each day and each project
5. **Complete weekly summary** section
6. **Submit by [day of week]** each week
7. **Keep copies** for your records

### Project Codes Guide

| Code | Project/Activity |
|---|---|
| [PROJ001] | [Project Name] |
| [PROJ002] | [Project Name] |
| [ADMIN] | Administrative Tasks |
| [MEET] | Meetings |
| [TRAIN] | Training |
| [PTO] | Paid Time Off |
| [SICK] | Sick Leave |

### Time Tracking Tips

- **Track time in real-time** when possible
- **Be specific** in your task descriptions
- **Round to nearest quarter hour** (0.25, 0.50, 0.75)
- **Include breaks** of 30 minutes or more
- **Submit on time** to avoid payroll delays

---

*This timesheet must be completed accurately and submitted by [deadline] each week.*